In addition to the measures recommended above, the following fire prevention measures must be implemented when the building is in occupation.
(a) Storage of flammable substances, such as diesel oil, gasoline, motor oils, etc. must not be allowed anywhere within the building. The only exception to this rule may be:
(i) Storage of diesel oil in a properly installed tank in a fire-resisting compartment in the generator room;
(ii) Diesel oil, gasoline, motor oil etc., filled in the vehicle tanks.
(b) Preparation of tea and warming of food must be prohibited throughout the hazardous building.
(c) Where heaters are used during winters, the following precautions must be taken.
(i) All heaters, except convector heaters, must be fitted with guards.
(ii) Heaters must not be placed in direct contact with or too close to any combustible material.
(iii) Heaters must be kept away from curtains to ensure that the latter do not blow over the heater accidentally.
(iv) Heaters must not be left unattended while they are switched on.
(v) Defective heaters must be immediately removed from service until they have been repaired and tested for satisfactory performance.
(vi) Use of heaters must be prohibited in the entire basement, fire control room and in allweather maker rooms throughout the building. Also in all places where there is profusion of combustible flammable materials.
(d) Fluorescent lights must not be directly above the open file racks in offices/record rooms. Where this is unavoidable, such lights must be switched on only for as long as they are needed.
(e) Filling up of old furniture and other combustible materials such as scrap paper, rags, etc. must not be permitted anywhere in the building. These must be promptly removed from the building.
(f) More than one portable electrical appliance must not be connected to any single electrical outlet.
(g) Used stencils, ink smeared combustible materials and empty ink tubes must note allowed to accumulate in rooms/compartments where cyclostyling is done. These must be removed and disposed of regularly.
(h) All shutters/doors of main switch panels and compartments/shafts for electrical cables must be kept locked.
(i) Aisles in record rooms and stores must have a clear uniform width of not less than 1.0m. Racks must not be placed directly against the wall/partition.
(j) In record rooms, offices and stores, a clear space of not less than 30cm. must be maintained between the top-most stack of stores/records and the or lighting fittings whichever is lower.